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Letter & Writing

For job writing, here are explanations and examples of different types of letters you may need to write during your job search.

1. Letter of Application

This letter is also called the letter of transmittal. It's used when you know of a specific job opening, and you are applying for it directly. It is always sent with a resume. The cover letter should introduce yourself and expand on certain qualifications which may not be apparent in your resume. Mention skills and experience that are relevant to the job.

2. Letter of Inquiry/Direct Mail Letter

This letter is sent to companies that you want to work for and who may not have advertised a specific job opening. Before you send it out, research the company and be familiar with its products/services. Employers want to know what you can add to the company, so discuss your background and experience, and how they will benefit by hiring you.

3. Letter of Referral

This letter is sent to a specific person whom you have been referred to. The only difference between the "Letter of Referral" and the "Letter of Application" is the opening line specifying who referred you for this position or to this company.

4. Letter of Appreciation/Thank You

Sending a thank-you note is one of the most important things you can do after an interview. Your personal note will keep your name fresh in the employer's mind and make you stand out from other applicants. It shows your thoughtfulness and sustained interest in the company. Keep the note short and mention specific topics that you discussed. This letter can be handwritten but only if you have neat handwriting.

5. Letter of Inquiry of Application Status

This letter may be used before or after your first interview to find out the status of your application. It's important to be agressive and show initiative-- let the employer know that you want this job. If you don't hear from the company for a long time, write and ask when a final decision will be made. This letter can be sent three or four weeks after an interview, or just one week after the interviewer said he would be in touch with you.

6. Letter of Acknowledgment

This letter is a courtesy which informs the prospective employer that you have received their job offer and are in the process of deciding. Tell the employer when you will be making your final decision. But if the employer already gave you a deadline, you don't have to write this letter.

7. Letter Giving or Seeking Additional Information

This letter is important if you have any questions or concerns. Do not hesitate to let the prospective employer know. Asking for additional information will help you make a more informed decision and show that you are interested. Be specific and clear.

8. Letters Accepting or Declining Offers

This letter lets the prospective employer know your final decision. Remember that the employer's staffing plan will hang on your decision. Do not accept an offer unless you are certain it is what you want. To accept an offer and decline later reflects badly on you personally and professionally.

9. Alumni/Networking Letter

This letter is used to obtain an invaluable informational interview, and is a great way to tap into an existing networking resource. Approaching someone to find out more about an industry or position, often results in job leads or contacts. DO NOT ask for a "job" because if your contact is not involved in the hiring process, or has no openings, he/she may not want to talk to you. But few people will decline an offer to talk about themselves. Follow up on every lead.

10. Letter of Inquiry and Application for Summer Positions and/or Internships

This letter is self-explanatory. All of the same rules apply as previously stated for the letter of application or the letter of inquiry.

Writings for colleges and graduate schools includes:

Statement of Purpose


Provides tips and templates for how to write a personal statement, including nearly 400 sample personal statements in various subject, such as law, medicine, business, etc. provides free template, example, and tips for how to write a resume.


Recommendation Letter

Resume Cover Letter

provides tips and help for how to write a powerful recommendation letter for admissions.


Offers tips on how to write a cover letter including guides, rules, and tutorial, as well as sample cover letters.

Business Letter

Offers tips, template, and free examples for you to write a good business letter.




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